Privacy Statement

Onebox is operated by Huawei Technologies Co., Ltd. and its global affiliates (hereinafter referred to as Huawei). This Privacy Statement (hereinafter referred to as the Statement) is applicable to information collected and used by Onebox (hereinafter referred to as We or Application). Before downloading, installing, or using the bundled third party software or application, please read the privacy statement of the third party.

Onebox is a data storage platform for all Huawei employees. It provides online services such as business data backup, synchronization, management, and sharing. The detailed functions include but are not limited to the following:

You can use Onebox to store files such as videos, pictures, audio, and documents for archiving and backup.
You can upload files such as videos, pictures, audio, and documents to the team space or group space. Only members in the team space or group space can access the files.
When you use WeLink for instant messaging or email sending, if the content sent includes files such as videos, pictures, audio, and documents, the files will be uploaded to Onebox for quick access by target users.
You can share information stored in Onebox. After the information is shared, it can be captured by other applications or platforms such as Email, 3MS, and Xinsheng Community.

Do not upload personal data irrelevant to work (such as personal photos, audio, and videos) when using the Application.

This Statement sets out:

Which information is collected and processed by the Application?
How does the Application use the information collected?
Whether the Application will disclose your personal information?
How does the Application protect your personal information?
How does the Application keep your personal information?
How to access and update your personal information?
Updates on this Statement
Contact information

1.Which information is collected and processed by the Application?

When you use the Application, we will collect information about the Application, including log information, your W3 account, client IP address, MAC address, and computer name. The log information may include access date and time, functions that you use and browse, and application faults.

2.How does the Application use the information collected?

The main purpose of information collection by the Application is to provide secure, smooth, effective, and customized user experience. The Application collects and uses or delegates third-party service providers to collect or use your personal data upon your approval or as necessary, for the following purposes:

Provide application service, customer support and troubleshooting services
Notify you of service updates and fault information
Verify your identity
Internal audit, data analysis and research, improve our products and services
Provide individualized user experience and content
Ensure the security of the Application and customers or users, including by executing and improving our loss prevention and anti-fraud programs
Protect Huawei's intellectual property rights, information assets, and other properties and rights
Internal management, including human resource management and other business operations
Settle disputes, exercise and defend legal rights and/or engage in legal proceedings
Compliance of applicable laws or respond to legal proceedings of authorities

Huawei will process your personal information following the requirements of applicable laws on an appropriate legal basis, including:

Processing your personal information to fulfill the contract when responding to your service request or based on the employment relationship between you and Huawei;
Processing your personal information based on the legitimate interests of Huawei or a third party when we use your personal information for improving our products and services, protecting the security of the Application and users, executing and improving our loss prevention and anti-fraud programs, protecting Huawei IPR, information asset and other property and rights, internal management and other purposes. Legitimate interests include enabling us to more effectively manage and operate our business and provide our products and services; ensuring the normal running of the IT services and systems, protecting the security of our businesses, systems, the Application, information asset and other property; internal management, including human resource management and business operations; and other legitimate interests described in this policy;
Processing your personal information with your consent under particular circumstances, such as processing the GPS location with your consent
Processing your personal information as necessary to comply with and fulfill legal obligations.

3.Whether the Application will disclose your personal information

We will not provide your personal information to third parties (companies other than Huawei and Huawei affiliates) through selling, leasing, or trading, or by other means, without your consent, except in the following scenarios or as required by applicable laws.

We disclose your personal information when this is necessary to fulfill the following purposes to the extent that is allowed by applicable laws:

Sharing with Huawei affiliates: Your personal information may be shared within Huawei's affiliates.
Sharing with our service providers and partners: In some cases, some services are provided by our partners or service providers or provided by them on behalf of Huawei. Huawei may share your personal information with these partners or service providers to provide better services or ensure business running. For example, using cloud services to store or process data.
If Huawei is involved in a restructuring, merger & acquisition, or a bankruptcy or liquidation lawsuits in a given jurisdiction, your personal information may be disclosed in connection with the transaction.
Compliance with applicable laws or responding to legal proceedings (including proceedings brought by law enforcement agencies or other government organizations).
Protect the security and usability of Huawei's communications systems, for example, by preventing junk emails or attempts to cheat users, helping avoiding personal injuries or deaths or serious harms, or preventing attacks on our computer systems or networks.
Protect Huawei's intellectual property rights, information assets, and other properties and rights.

4.How does the Application protect your personal information?

The security of your personal information is important to us. We use appropriate physical, management, and technical measures to protect your personal information from unauthorized access, disclosure, use, modification, damage, or loss. For example, we use cryptographic technologies for data confidentiality, protection mechanisms to prevent attacks, and access control mechanisms to permit only authorized access to your personal information. We also provide training on security and privacy protection for employees to raise their awareness of personal information protection. Huawei is committed to protecting your personal information; however, please note that no security measure is perfect.

5.How does the Application keep your personal information?

We will retain your personal information for no longer than is necessary for the purposes stated in this Policy, unless otherwise extending the retention period is required or permitted by law. The data storage period may vary with scenario, product, and service. The criteria Huawei uses to determine the retention period are as follows: the time required to retain personal information to fulfill the business purposes, including providing products and services, maintaining corresponding transaction and business records, controlling and improving the performance and quality of products and services, ensuring the security of systems and the Application, protect Huawei information security and other property, handling possible user queries or complaints, and locating problems, internal audit, external compliance and investigation cooperation; whether the user agrees to a longer retention period; and whether the laws, contracts, and other equivalencies have special requirements for data retention; etc.

As a global company, your personal information collected by Huawei may be processed or accessed in the country/region where you use our products and services or in other countries/regions where Huawei or its affiliates, subsidiaries, service providers or business partners have presence. These jurisdictions may have different data protection laws. In such circumstances, Huawei will take measures to ensure that data is processed as required by this Policy and applicable laws. When transferring your personal information from the EU to another country or region, we are legally entitled to do so if the country has been acknowledged by the EU commission as having an adequate level of data protection or if we use one of a variety of legal mechanisms to ensure that your personal information is adequately protected, such as signing standard contractual clauses approved by the EU Commission or implementing security measures like anonymizing on the personal data before cross-border data transfer. There are also other circumstances in which we can transfer your personal information, such as if we obtain your consent to the cross-border transfer. You can obtain a copy of any relevant EU standard contractual clauses through the contact information in this Statement.

6.How to access and update your personal information?

It is your responsibility to ensure that all personal information submitted to Huawei is correct. Huawei is dedicated to maintaining the accuracy and completeness of personal information and keeping the data up-to-date.

To the extent required by applicable law, you may have (i) the right to access certain personal information we maintain about you, (ii) the right to request that we update or correct inaccuracies in that data, (iii) the right to object or restrict to our use of your personal information, and (iv) the right to ask us to delete your personal information from our database etc. To exercise these rights, please contact us through the contact information in this Statement. Your written request may be required for security. The law may entitle us to decline or restrict our response to the request but we will explain our reasoning if we do not fully comply with the request.

If allowed by applicable laws, you have the right to withdraw your consent at any time when Huawei processes your personal information based on your consent. However, the withdrawal does not affect the legitimacy and effectiveness of our processing of your personal information based on your consent before the withdrawal is made and nor does it affect any data processing based on another justification other than your consent.

If you think that the way we process your personal information does not comply with applicable data protection laws, you can contact the relevant data protection authorities.

7.Updates on this Statement

Huawei reserves the right to update or change this Statement at any time. We will release the latest Statement in the Application for any changes. If major changes are made to the Statement, we may notify you via different channels, such as by posting a notice through the Application or sending you direct notification. You are encouraged to read the Statement anytime to learn about the latest changes.

8.How to Contact Us

If you have any questions or suggestions, please contact website@huawei.com. If you have any privacy complaints or issues, and want to contact Huawei Data Protection Officer (DPO), please click here.

Where your personal data is processed by Huawei in accordance with this Privacy Policy, the Huawei entity that responds to your request, contacts you, provides you with products or services, or has signed or is about to sign a contract with you is the controller of the related personal data. You can click here to obtain the contacts of Huawei entities.

Last updated: Jan 2019